Planning & Coordination
Wedding Planning & Coordination
Whether you need help with your wedding day or the planning workload before it, choose support that meets you where you are.
Whether you want to plan everything yourself with the help of a guided system, or want full hands-on support from venue sourcing to the wedding day itself, we offer practical planning and coordination options designed to reduce stress and keep your wedding running smoothly.
A venue coordinator and a personal wedding coordinator are not the same thing
Many venues do have a venue coordinator, and that is valuable. Their role is usually to manage the venue's operations, venue rules, staff flow, and venue-specific logistics.
Our role is different.
We work for you throughout the planning process and on the wedding day itself. That means we help with the parts couples often carry alone — timelines, guest flow, supplier communication, layouts, practical decision-making, and problem-solving. On the day, we are on site from the morning until the end of the function so that any issues are handled by us, not brought directly to the bride or groom.
Venue Coordinator
- •Focuses on the venue
- •Venue rules and operations
- •Internal venue logistics
- •Venue-specific staff flow
BIG Buds Coordination
- Focuses on the couple
- Supplier communication
- Guest flow and timeline management
- On-site issue handling from start to finish
Your Planning Journey
Planning support, your way
Every couple needs a different level of support. Some want a solid digital planning system they can use themselves. Others want help in the final stretch before the wedding. Others want someone to walk the full journey with them from venue sourcing to wedding day execution. Our packages are designed to give you the level of support that suits your needs, your planning stage, and your budget.
Our Options
Choose your planning experience
Digital Planning Only
BIG Buds Wedding Planning Tool
A guided online planning platform for couples who want to manage their own wedding planning with the help of a structured system.
- Guest list, seating plans and RSVPs
- Budget and payment tracking
- Calendar, reminders and timelines
- Vendor notes and comparisons
- Décor, styling and moodboards
- Checklists and guided planning tools
Day-of Coordination
The Coordination Experience
We step in one month before your wedding. At our final handover meeting, you provide all wedding details so we can coordinate suppliers, timelines and your wedding day.
- Includes the Wedding Planning Tool
- Coordination begins 1 month before the wedding
- 2 planning meetings, including the final handover 1 month before
- 1 site visit included; travel charged separately
- Supplier confirmations
- Timeline management
- On-site coordination from morning to finish
Wedding Assistant
You plan. We help carry the work.
Practical planning assistance for couples who want to remain involved while our three-person team helps manage the workload and wedding day.
- Support from wherever you are in planning
- Supplier follow-ups and practical administration
- Final information and planning handover 1 month before the wedding
- 1 site visit included; travel charged separately
- Three-person on-the-day team
- Wedding-day coordination and support
Partial Planning
The Guided Experience
For couples who have started planning and booked some of the basics, but still need help pulling the rest together.
- Includes everything in Day-of Coordination
- Supplier sourcing support
- Budget and checklist guidance
- Décor layout and flow assistance
- Extra consultation or rehearsal support
- Help with stationery, signage and timing cues
Full Wedding Planning
The Complete Experience
Our most hands-on package, from venue sourcing and site visits to supplier sourcing, budgeting, logistics, and full planning support.
- Includes everything in Partial Planning
- Venue sourcing support
- Venue site visits with you
- Full supplier sourcing and quote comparison
- Budget creation and management
- End-to-end logistics planning
In Detail
Package details
Client Stories
What Our Clients Say
Discover how we've brought memorable moments to life for couples and corporate clients.
What to Expect
Support tailored to your package
Planning tool access and practical support depend on the package selected. The Wedding Assistant programme focuses on handing over agreed planning tasks while you retain the decisions.
Any planning-tool access or upgrade credit will be confirmed in your written quotation.
Planning Tools
Digital planning access, where included in your selected package.
Structured Planning Support
Practical help, not just ideas.
Clear Communication
We help keep people, details and decisions aligned.
Less Stress, More Enjoyment
So you can focus more on the experience and less on managing every issue yourself.
Please note: our Wedding Planning Tool is still in active development
Our Wedding Planning Tool is still in active development and will continue improving as we refine it. We always aim to give you more support, more structure, and more planning tools than you may ever need. Because the platform is still evolving, occasional glitches may happen, so we recommend keeping important information backed up elsewhere as well.
What these packages do not automatically include
Unless specifically quoted separately, package pricing does not automatically include third-party products or services.
Let's Get Started
Ready to choose your level of support?
Whether you want a guided digital planning tool, support in the final stretch, or full wedding planning from the beginning, we can help you choose the option that suits your day best.